Document Management

Document Management

BSF’s Document Management and Storage service, DocuSafe Document Storage, offers a safe, clean, easily accessible document management & retention solution for your specific individual and company requirements. DocuSafe is ideal for sensitive, critical information requiring high levels of security and tracking, or records that simply need to be stored for a certain length of time.

No matter how big or small your organisation, whether you require onsite or offsite document management or a combination of the two, or require precise document tracking and tracing, the wide spectrum of Document Management & Retention products and services offered by DocuSafe are the answer. DocuSafe was designed to streamline, focus and reduce costly man-hours as well as the potential real-world cost to your company associated with documents, filing, and retrieval of documentation. DocuSafe can be customised to create a cost-effective, money-saving addition to your company.

Why BSF Document Management?

There are plenty of ways to store a box or files. Why continue to waste valuable office space and employee time while they search for files or records? DocuSafe does more than save you money; it increases the yield on your space, the production of your employees, and your profit margins.
By outsourcing your document management, you effectively expand your staff without adding salaries, benefits, and the added liability of sending employees off site to retrieve records.

Our services include pick-up, delivery, retrieving, re-filing, inventorying, destruction, custom reports, storage, shelving, indexing and data capturing. We essentially become an integral extension of your organisation, increasing capacity and potential without increasing the bottom-line, saving you time and money.

Our attention to detail, a complete understanding of what it takes to run a business, both big and small, and our levels of service set us apart, providing the professional information management services critical to achieve success.

DocuSafe Quick Tips:

Save money by storing documents offsite. Office space is rented by the square meter; storage facilities typically charge by the cubic meter.
Organise records before you store them. A records Management Company can help get files prepared for storage.

Benefits of BSF Document Management

Security

We respect the role we play in the security of your company’s information. Therefore we use only proven methods for document storage and retention and have designed policies, procedures and training programs to ensure accuracy and security. Furthermore, our storage facilities are equipped with comprehensive security systems and we offer secured access to your information with the use of authorisation lists.

Labour Efficiency

By outsourcing your records management you effectively expand your staff without adding salaries, benefits, or continuing education to your budget. Your internal staff can concentrate on improving your business, while your partners at DocuSafe provide the professional information management services critical to your success.

Cost Control

DocuSafe is an opportunity to stop using expensive office space for document storage and valuable employee time for file retrieval. DocuSafe does more than save you money; it increases the yield on your space, the production of your employees, and your profit margins.

Service

There are plenty of ways to store a box of documents. The difference between DocuSafe and other storage options is the service. Our services include pick-up, delivery, retrieving, re-filing, inventory, destruction, custom reports, faxing. We become an extension of your staff.

Information Control

We use the latest in document management software so we can provide you with the information you need about your records. DocuSafe can produce custom computer reports allowing you to analyse your storage costs per category, client, case, etc. Our detailed billing statements itemise and track the location and activity of every box you have registered with DocuSafe.

Disaster Prevention & Recovery

DocuSafe services are designed as key elements of our clients’ own Disaster Prevention and Disaster Recovery Plans. Storing and managing your records in a secure off-site location helps to prevent employee theft and to maintain confidentiality.

Meeting Tough Regulations

Our record management solutions, services and facilites enable our clients to meet the strict requirements and laws that they need to abide by to successfully run their businesses.

Destroying Records

Destroying records properly and completely prevents identity theft, intellectual property theft and misuse. All businesses have laws to comply with for the protection of the identities and information of their employees, clients, and their clients’ sensitive information.

Contact one of experienced Sales Consultants for more information or to create a solution to suit your business needs.

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